Maintain hyperlinks from Word 2010 with Acrobat X Pro

Office 2010
Acrobat X Pro
How can I maintain hyperlinks in a Word document pointing to a bookmarks in another Word document when both documents are ultimately converted to PDF?

Johann Swart

6 Answers

Voted Best Answer

Office / Word "open parameters" are defined differently from Acrobat / Adobe Reader "open parameters" for PDF.

Consequently whether you use PDFMaker or the MS Office (2007 / 2010) Save As PDF - XPS a Word hypertext link from a DOC01 to a DOC02 (or to the DOC02.pdf) will only provide a PDF Link annotation having an open file action.
(The link syntax ends at the file extension --- The "#" and everything after is stripped).

To read what is permissible with PDF Open Parameters download:

Note that they are only functional via a "proper" URL.

With other authoring applications (one example - FrameMaker) you can have authoring files with links to other marked content.
In the PDFs these become named destinations that are the PDF Links' "target".

To achieve what you desire coming out of Word, you'll have to post-process the PDFs to add destinations and then create / edit links to "target" these.

Word hypertext links *within* the Word file will carry through into the output PDF as functional PDF Link annotations.

So, inside the file -- ok. Outside the file - no.

Be well...

By David Austin   

Use PDFMaker in the Acrobat tab of Word. In the Acrobat tab, first click on Preferences, and choose the Settings tab.

in the Settings tab, enable "Add Links" and click OK.

Now, click the button in the Acrobat tab for "Create PDF" and you should be good to go.


Michael Hoffman   

Thanks for your prompt response Michael.
In my Word, on the Acrobat ribbon, I have 4 groups, namely Create Adobe PDF that contains 2 tools: Create PDF, and Preferences. I also have a Create and Email group, a Review and Comment group, and a Flash group. Nowhere do I see PDFMaker.
But, selecting Preferences in the Create Adobe PDF group, on the Settings tab, the Add Links is selected.
In my PDF files, the links internal to the PDF document works, but not to the external PDF document. It's blue and underlined, but dead.

Johann Swart   


The Acrobat Ribbon *is* your interface to PDFMaker.

Use the 'Preferences' to configure PDFMaker.

Regarding "blue and underline" PDF creators (from Adobe or otherwise) do not add such to PDF page content.
(See ISO 32000-1)

If such appears in the output PDF it comes from having been placed into the authoring file by the author or the authoring application.
In your case it is the authoring application (MS Word). It is how Word denotes such Hypertext.
A "dead" link means you "printed" a PDF via a process that does not provide interactivity.
As mentioned, use PDFMaker (with the approriate configuration provided via Preferences).

Be well...

David Austin   

Regarding your statement "...A "dead" link means you "printed" a PDF via a process that does not provide interactivity...":
The "process" I use to create PDFs from Word 2010 is:At installation of Acrobat, a new ribbon "Acrobat" was created.On the Acrobat ribbon, the only tool available to create PDFs is "Create PDF", which I also use.I have create two test documents: Doc1 and Doc2.Doc2 contains various styled headings and bookmarks (Word).Doc1 contains hyperlinks to some of the headings in Doc 2. It also contains hyperlinks to bookmarks in itself (Doc1).Having created the hyperlinks in Word, I then edit the hyperlinks to replace the DOCX pointer to PDF, e.g. "testB.docx#H_1_1" changes to "testB.pdf#H_1_1".My Acrobat PDFMaker Preferences, on the Bookmarks tab is:"Convert Word Headings to Bookmarks" Selected"Convert Word Styles to Bookmarks" Selected"Convert Word Bookmarks" SelectedI then create doc2.pdf using "Create PDF" on the Acrobat ribbon.In the resulting PDF, the links to doc2.pdf do NOT work, whereas the links to bookmarks within doc1 DO work.Am I doing something wrong?Does my workstation setup—WinXP/Office2010Pro+/AcrobatX—have anything to do with this anomaly?

Johann Swart   

Thanks for that in-depth explantion.
The last time I was involved with these conversions, we were still using Office 97 and Acrobat 5. At that time we were also making use of an "in between" application called PDFLinks, made freely available by some Dutch publishing company, if my memory serves me correctly. But I don't find them on the internet anymore.
Pity though; it feels like a step backwards.
Thanks again for your effort.

Johann Swart   

Please specify a reason: