How to create an editable PDF file

I want to create files similar to those shown in this video: . .

can anyone point me in the right direction?

Kim Bahr

4 Answers

To create editable PDF's like those you need to use Adobe Acrobat and its tools to create and edit forms.
If you have Adobe InDesign CS6 or CC you can start your form in this software and finish it in Acrobat.

There are several tutorials on Create and analyze forms, such as these, among others:

Almir R V Santos   

Almir mentioned that this can be done in Adobe InDesign, here is a link to a tutorial that describes how this is done:

One more bit of information: When you create forms that can be edited with just Reader, and your users are not using the latest version of Reader (which is XI), they can only modify the file and print it, they will not be able to save it and pick up the modified version at a later time to e.g. print more copies. To enable that, you need to save your file as a Reader Extended Rights PDF (File>Save As Other>Reader Extended PDF>Enable More Tools).

There are however licensing restrictions about what you can do with these files. Take a look here for more information:

Karl Heinz Kremer
PDF Acrobatics Without a Net
PDF Software Development, Training and More...

Karl Heinz Kremer   

Thanks for the responses and input.

I am still going in circles trying to get this to work.

More specifics . . . I have the full CC suite, but I spend most of my time in Illustrator and Photoshop, so Acrobat Pro and InDesign are not my areas.

That said, what I am trying to accomplish is to be able to build an invitation template that will function like the one in the youtube video above. I want to be able to build it with sample type that can be selected and then editted by the end user and saved to be printed. I just can't seem to get the fields to work like what is shown in the video.

Any other suggestions??



Kim Bahr   

Kim, I would suggest that you start simple. With that I mean with a very simple design, that may only use two or three different elements on one copy of your invitation, and maybe two invitations on a page. This way you don't get too overwhelmed by too many things on your page.

Create a simple invitation in whatever application you want to use for the design (e.g. Illustrator), then copy the design to create a second copy and export as a PDF.

Open that PDF in Acrobat and select Tools>Forms>Edit - you want to say "No" to the question that pops up. You will add your form fields manually.

Then select to "Add New Field" and select "Text Field". Now you can draw your field on your invitation. Add the elements that you want in your first copy of your invitation. Make sure that every field has a meaningful name so that the user knows that goes where. You can also specify font type and size on the properties dialog for a field. Now that the first invitation is done, select all the fields that you just added and copy and paste to create a second set. Move that second set over the second copy of your invitation. This is easy to do because the just pasted fields are already selected.

When you now save the file and open it in e.g. Reader you can now modify the text in these fields. Because you copied your fields, they same field on multiple copies of your invitation will automatically get the information entered on the first copy.

Karl Heinz Kremer
PDF Acrobatics Without a Net
PDF Software Development, Training and More...

Karl Heinz Kremer   

Please specify a reason: