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Emailing/Sending Large PDF Portfolios

I have recently discovered the capability of PDF portfolios and this option would be very helpful to use in organizing our documenation for our projects. However, the size of them is too big to email...I also tried to ZIP the file and it was still to big. I need to distribute the portfolio to other team members via email when it is completed. Is the an solution for this?


Neomi Hammond


6 Answers

Voted Best Answer

Some alternatives to email:


--| Use an Acrobat.com account
Free accounts are available. Whlle fully functional free accounts have less "elbow room" than a subscribtion account.
https://www.acrobat.com/main/en/home.html


--| Use Adobe's online service "SendNow"
https://www.acrobat.com/sendnow/en/home.html


Or, both; an Acrobat.com Plus account coupled with SendNow is really rather versatile.


If traditional email is the only option then you'll have to slim down the Portfolios.
While most email "systems" now support up to 25MB of attachments there are still many that impose a smaller value.
Unless everyone uses the same system there could be distribution issues.


Be well...


By David Austin   

Fraid this is not an answer, but I'm with you on your question. Often the pages seem simple, why are they bigger when saved as pdf than when 'save for web'? Especially when we choose Optimize.
But, Neomi, I don't use pdf Portfolio, I just Combine into a Single PDF. Have you tried that? ( I don't remember WHY I don't use Portfolio...)


Laura Wilson   

Hmmm. All the big corps want us to use their cloud. I'd rather stay free of that. Can you comment as to the difference between a portfolio and the 'Single File' option? I appreciate your response.


Laura Wilson   

Laura,

Here's a comparison of webmail providers:
http://en.wikipedia.org/wiki/Comparison_of_webmail_providers

If "cloud" oriented approaches don't satisfy then you'll have to provided PDFs having an appropriate smaller file size.


Combining files into one PDF or using a Portfolio of themselves won't make a significant difference in file size. The significant variable is the content. In particular it is the magnitude of graphics. Higher resolution graphics come result in higher file size. Lower resolution graphics result in smaller file sizes. The typical usage of lossy compression (e.g., jpeg compression) provides a smaller foot print *and* (if compressed too much) poorer image quality. There's no "work around" for this. Lossy compression is accomplished by destructive removal of pixels.

Be well...


David Austin   

And what I've looked for in saving my files (from Illustrator layers) to PDF, is some place to choose a smaller pixel format. You know, you can save an 800x600 pixel image to a 200x150 px image, if you were hoping to achieve a smaller png file, for example. But among the Acrobat options I see a lotta choices about compression but I don't see the "simple" solution of "let's just make a smaller look-see for when we're sending it by email." We can save the orig for other purposes etc.

My apology to Neomi for horning in on the orig question, but I do think we're on common ground here.

Thanks


Laura Wilson   

About ZIP files in PDF Portfolios, everyone should read this:
http://blogs.adobe.com/pdfdevjunkie/2...

;-)


JR Boulay   

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