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Copy and Paste from Acrobat to an Editor

Is it possible to copy and paste paragraphs from an Acrobat PDF (9 or 10/Standard and Pro) maintaining the paragraphs breaks?


CAROL HAYES 1076 days ago


2 Answers

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<p>Congratulations! The Acrobat User Community selection team has approved your status as Expert in the Acrobat User Community. We appreciate all your past contributions and hope you will continue to support the community by answering questions and participating in the Acrobat Answers Q&A program as you've done in the past.</p> <p>As an expert, you will get a badge to display on your profile with the level EXPERT next to your name and you have become eligible to be nominated to the Adobe Community Professional Program.</p> <p>After reviewing the Adobe Community Professional Program information at https://www.adobe.com/communities/professionals/, please let us know if you are interested.</p> <p>Someone from the selection team will contact you soon regarding the community professional program. Keep up the good work!</p> <p>Regards,</p> <p>The Acrobat User Community Team</p> <p>**** Disclosure Requirements for Endorsements Received by Third Parties ****</p> <p>If you endorse or refer people to the Acrobat User Community in any venue, it is our responsibility to ensure that you are aware of required compliance with the <a href="http://ftc.gov/os/2009/10/091005revisedendorsementguides.pdf">FTC’s Guidelines</a>. Both you and Adobe can be held liable under federal law for making unsubstantiated claims and for not disclosing your relationship with Adobe. In particular:</p> <ol> <li>Always disclose if you have received any type of incentive – free products, promotional items, travel, gifts, payment, and so on from Adobe. The disclosure must be on the same page as the endorsement.</li> <li>Be truthful. Endorsements should not be misleading. Never make unsubstantiated or exaggerated claims about the benefits of Adobe products or programs. Any statements or endorsements about an Adobe product must be based on upon your actual experience.</li> </ol> Thank you again for your support of Adobe and the Acrobat User Community</p>

In general, yes, you can maintain the paragraph breaks. You select the text you would like to copy and then right-click and select "Copy with Formatting". However, some of this is determined by how the PDF was created -- authoring tool and options selected while creating a PDF. Also, if the PDF is from a scanned image, you'll need to run OCR first before attempting to cut and paste. Here is a quick tip on how to do this if you're interested.


Lori Kassuba answered 1076 days ago  |   Comments (11)  |  New Comment
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Thanks, Linda. I should have mentioned the copy/paste will be done from within Adobe Reader which isn't Acrobat (full program), thus the "Copy with Formatting" option isn't available in Reader.

CAROL HAYES Commented 1076 days ago  |   Report

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<p>Congratulations! The Acrobat User Community selection team has approved your status as Expert in the Acrobat User Community. We appreciate all your past contributions and hope you will continue to support the community by answering questions and participating in the Acrobat Answers Q&A program as you've done in the past.</p> <p>As an expert, you will get a badge to display on your profile with the level EXPERT next to your name and you have become eligible to be nominated to the Adobe Community Professional Program.</p> <p>After reviewing the Adobe Community Professional Program information at https://www.adobe.com/communities/professionals/, please let us know if you are interested.</p> <p>Someone from the selection team will contact you soon regarding the community professional program. Keep up the good work!</p> <p>Regards,</p> <p>The Acrobat User Community Team</p> <p>**** Disclosure Requirements for Endorsements Received by Third Parties ****</p> <p>If you endorse or refer people to the Acrobat User Community in any venue, it is our responsibility to ensure that you are aware of required compliance with the <a href="http://ftc.gov/os/2009/10/091005revisedendorsementguides.pdf">FTC’s Guidelines</a>. Both you and Adobe can be held liable under federal law for making unsubstantiated claims and for not disclosing your relationship with Adobe. In particular:</p> <ol> <li>Always disclose if you have received any type of incentive – free products, promotional items, travel, gifts, payment, and so on from Adobe. The disclosure must be on the same page as the endorsement.</li> <li>Be truthful. Endorsements should not be misleading. Never make unsubstantiated or exaggerated claims about the benefits of Adobe products or programs. Any statements or endorsements about an Adobe product must be based on upon your actual experience.</li> </ol> Thank you again for your support of Adobe and the Acrobat User Community</p>

In Reader X, you'll probably want to add the Select Tool command to your toolbar so you can copy text from a PDF, otherwise it can be difficult to select the text. You can also use the Alt command to select specific areas of the page -- which sometimes helps.

Lori Kassuba Commented 1076 days ago  |   Report

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Thanks, Lori. I'm not having a problem with copying/pasting from the PDF to an editor. The issue is when I copy/paste from a PDF created with Acor 9 or X, the conent DOES NOT maintain paragraph breaks. It pastes the copied content without paragraph breaks. Does this make sense?

CAROL HAYES Commented 1076 days ago  |   Report

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<p>Congratulations! The Acrobat User Community selection team has approved your status as Expert in the Acrobat User Community. We appreciate all your past contributions and hope you will continue to support the community by answering questions and participating in the Acrobat Answers Q&A program as you've done in the past.</p> <p>As an expert, you will get a badge to display on your profile with the level EXPERT next to your name and you have become eligible to be nominated to the Adobe Community Professional Program.</p> <p>After reviewing the Adobe Community Professional Program information at https://www.adobe.com/communities/professionals/, please let us know if you are interested.</p> <p>Someone from the selection team will contact you soon regarding the community professional program. Keep up the good work!</p> <p>Regards,</p> <p>The Acrobat User Community Team</p> <p>**** Disclosure Requirements for Endorsements Received by Third Parties ****</p> <p>If you endorse or refer people to the Acrobat User Community in any venue, it is our responsibility to ensure that you are aware of required compliance with the <a href="http://ftc.gov/os/2009/10/091005revisedendorsementguides.pdf">FTC’s Guidelines</a>. Both you and Adobe can be held liable under federal law for making unsubstantiated claims and for not disclosing your relationship with Adobe. In particular:</p> <ol> <li>Always disclose if you have received any type of incentive – free products, promotional items, travel, gifts, payment, and so on from Adobe. The disclosure must be on the same page as the endorsement.</li> <li>Be truthful. Endorsements should not be misleading. Never make unsubstantiated or exaggerated claims about the benefits of Adobe products or programs. Any statements or endorsements about an Adobe product must be based on upon your actual experience.</li> </ol> Thank you again for your support of Adobe and the Acrobat User Community</p>

What tool are you pasting into?

Lori Kassuba Commented 1076 days ago  |   Report

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Wordpad, NotePad, any editor.
BTW - this feature works when I print to PDF. IT doesn't work when I used Word's Acrobet ribbon -> Ceate PDF.

CAROL HAYES Commented 1076 days ago  |   Report

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<p>Congratulations! The Acrobat User Community selection team has approved your status as Expert in the Acrobat User Community. We appreciate all your past contributions and hope you will continue to support the community by answering questions and participating in the Acrobat Answers Q&A program as you've done in the past.</p> <p>As an expert, you will get a badge to display on your profile with the level EXPERT next to your name and you have become eligible to be nominated to the Adobe Community Professional Program.</p> <p>After reviewing the Adobe Community Professional Program information at https://www.adobe.com/communities/professionals/, please let us know if you are interested.</p> <p>Someone from the selection team will contact you soon regarding the community professional program. Keep up the good work!</p> <p>Regards,</p> <p>The Acrobat User Community Team</p> <p>**** Disclosure Requirements for Endorsements Received by Third Parties ****</p> <p>If you endorse or refer people to the Acrobat User Community in any venue, it is our responsibility to ensure that you are aware of required compliance with the <a href="http://ftc.gov/os/2009/10/091005revisedendorsementguides.pdf">FTC’s Guidelines</a>. Both you and Adobe can be held liable under federal law for making unsubstantiated claims and for not disclosing your relationship with Adobe. In particular:</p> <ol> <li>Always disclose if you have received any type of incentive – free products, promotional items, travel, gifts, payment, and so on from Adobe. The disclosure must be on the same page as the endorsement.</li> <li>Be truthful. Endorsements should not be misleading. Never make unsubstantiated or exaggerated claims about the benefits of Adobe products or programs. Any statements or endorsements about an Adobe product must be based on upon your actual experience.</li> </ol> Thank you again for your support of Adobe and the Acrobat User Community</p>

The main difference between the Print to PDF and macro version is that the Print to PDF version puts hard line returns at the end of every line. Whereas the macro only puts them between actual paragraphs, which makes it much easy to reflow the text and re-style.

You'll also see the same difference if you uncheck "Enable Accessibility and Reflow with tagged Adobe PDF" in the PDFMaker macro preferences. Unchecking creates the hard line breaks like printing to PDF does.

Lori Kassuba Commented 1076 days ago  |   Report

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Thanks again, Lori. Are there known side-effects to using this setting? For ex., will the size of the PDF be increased significantly? What is the advantage of selecting "Enable Accessibility and Reflow with tagged Adobe PDF"?
Regards, Carol

CAROL HAYES Commented 1076 days ago  |   Report

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<p>Congratulations! The Acrobat User Community selection team has approved your status as Expert in the Acrobat User Community. We appreciate all your past contributions and hope you will continue to support the community by answering questions and participating in the Acrobat Answers Q&A program as you've done in the past.</p> <p>As an expert, you will get a badge to display on your profile with the level EXPERT next to your name and you have become eligible to be nominated to the Adobe Community Professional Program.</p> <p>After reviewing the Adobe Community Professional Program information at https://www.adobe.com/communities/professionals/, please let us know if you are interested.</p> <p>Someone from the selection team will contact you soon regarding the community professional program. Keep up the good work!</p> <p>Regards,</p> <p>The Acrobat User Community Team</p> <p>**** Disclosure Requirements for Endorsements Received by Third Parties ****</p> <p>If you endorse or refer people to the Acrobat User Community in any venue, it is our responsibility to ensure that you are aware of required compliance with the <a href="http://ftc.gov/os/2009/10/091005revisedendorsementguides.pdf">FTC’s Guidelines</a>. Both you and Adobe can be held liable under federal law for making unsubstantiated claims and for not disclosing your relationship with Adobe. In particular:</p> <ol> <li>Always disclose if you have received any type of incentive – free products, promotional items, travel, gifts, payment, and so on from Adobe. The disclosure must be on the same page as the endorsement.</li> <li>Be truthful. Endorsements should not be misleading. Never make unsubstantiated or exaggerated claims about the benefits of Adobe products or programs. Any statements or endorsements about an Adobe product must be based on upon your actual experience.</li> </ol> Thank you again for your support of Adobe and the Acrobat User Community</p>

Sometimes the files will be a bit larger -- mainly because there is more information in them. Tagged PDFs are used to assist in page reflow on mobile devices as well as Accessibility (read out loud, etc.).

Lori Kassuba Commented 1076 days ago  |   Report

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HHave Acro 9 on my laptop and just created PDF using Acrobat 9 Standard with "Enable Accessibility and Reflow with tagged Adobe PDF" checked and the copy/paste from this PDF pastes with the hard line returns.
When I use the Acro 9 or X installs on our virtual machines with “Enable Accessibility and Reflow with tagged Adobe PDF" selected the copy/paste content doesn't have the hard line breaks. Another with Enable Accessibility and Reflow with tagged Adobe PDF" unchecked produced the hard line breaks, as you described in a previous thread.
Baffling. At the end of the day, if un-checking doesn’t create issues otherwise, I think we’ve resolved the issue.
Thanks again, Lori.

CAROL HAYES Commented 1076 days ago  |   Report

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Welcome to the Acrobat Answers site. You're on your way! It won't take you many more points to reach the next level: Participant. And as you accumulate more points, you're also building your reputation with the community and with AcrobatUsers.com.

<Sometimes the files will be a bit larger -- mainly because there is more information in them. Tagged PDFs are used to assist in page reflow on mobile devices as well as Accessibility (read out loud, etc.).>
Okay. Thanks.

All of the other functionality works as expected, ie.e, bookmarks, hyperlinks interaction and so forth?

CAROL HAYES Commented 1076 days ago  |   Report

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Welcome to the Acrobat Answers site. You're on your way! It won't take you many more points to reach the next level: Participant. And as you accumulate more points, you're also building your reputation with the community and with AcrobatUsers.com.

Thanks, Lori.

CAROL HAYES Commented 1072 days ago  |   Report

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<p>Congratulations! The Acrobat User Community selection team has approved your status as Expert in the Acrobat User Community. We appreciate all your past contributions and hope you will continue to support the community by answering questions and participating in the Acrobat Answers Q&A program as you've done in the past.</p> <p>As an expert, you will get a badge to display on your profile with the level EXPERT next to your name and you have become eligible to be nominated to the Adobe Community Professional Program.</p> <p>After reviewing the Adobe Community Professional Program information at https://www.adobe.com/communities/professionals/, please let us know if you are interested.</p> <p>Someone from the selection team will contact you soon regarding the community professional program. Keep up the good work!</p> <p>Regards,</p> <p>The Acrobat User Community Team</p> <p>**** Disclosure Requirements for Endorsements Received by Third Parties ****</p> <p>If you endorse or refer people to the Acrobat User Community in any venue, it is our responsibility to ensure that you are aware of required compliance with the <a href="http://ftc.gov/os/2009/10/091005revisedendorsementguides.pdf">FTC’s Guidelines</a>. Both you and Adobe can be held liable under federal law for making unsubstantiated claims and for not disclosing your relationship with Adobe. In particular:</p> <ol> <li>Always disclose if you have received any type of incentive – free products, promotional items, travel, gifts, payment, and so on from Adobe. The disclosure must be on the same page as the endorsement.</li> <li>Be truthful. Endorsements should not be misleading. Never make unsubstantiated or exaggerated claims about the benefits of Adobe products or programs. Any statements or endorsements about an Adobe product must be based on upon your actual experience.</li> </ol> Thank you again for your support of Adobe and the Acrobat User Community</p>

Carol. re: "All of the other functionality works as expected, ie., bookmarks, hyperlinks interaction and so forth? "


PDF Creation
In context of the usage of PDFMaker — Yes, if you have properly configured the PDFMaker for MS Word then the output PDF will have the Bookmark and hyperlink interactivity.


PDF Repurpose
PDF Bookmarks (what is in the Bookmark pane of the Navigation panel) are not part of PDF page content.
"Copy-Paste", per se, of the Bookmark "tree" isn't possible.


The same applies for PDF Link annotations.


Be well....


David Austin answered 1074 days ago  |   Comments (1)  |  New Comment
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Thanks, David.

CAROL HAYES Commented 1072 days ago  |   Report

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