Answers / Convert PDF to other formats
Is it possible to copy and paste paragraphs from an Acrobat PDF (9 or 10/Standard and Pro) maintaining the paragraphs breaks?
CAROL HAYES 862 days ago
In general, yes, you can maintain the paragraph breaks. You select the text you would like to copy and then right-click and select "Copy with Formatting". However, some of this is determined by how the PDF was created -- authoring tool and options selected while creating a PDF. Also, if the PDF is from a scanned image, you'll need to run OCR first before attempting to cut and paste. Here is a quick tip on how to do this if you're interested.
Thanks, Linda. I should have mentioned the copy/paste will be done from within Adobe Reader which isn't Acrobat (full program), thus the "Copy with Formatting" option isn't available in Reader.
CAROL HAYES Commented 862 days ago | Report
In Reader X, you'll probably want to add the Select Tool command to your toolbar so you can copy text from a PDF, otherwise it can be difficult to select the text. You can also use the Alt command to select specific areas of the page -- which sometimes helps.
Lori Kassuba Commented 862 days ago | Report
Thanks, Lori. I'm not having a problem with copying/pasting from the PDF to an editor. The issue is when I copy/paste from a PDF created with Acor 9 or X, the conent DOES NOT maintain paragraph breaks. It pastes the copied content without paragraph breaks. Does this make sense?
What tool are you pasting into?
Wordpad, NotePad, any editor.
BTW - this feature works when I print to PDF. IT doesn't work when I used Word's Acrobet ribbon -> Ceate PDF.
The main difference between the Print to PDF and macro version is that the Print to PDF version puts hard line returns at the end of every line. Whereas the macro only puts them between actual paragraphs, which makes it much easy to reflow the text and re-style.
You'll also see the same difference if you uncheck "Enable Accessibility and Reflow with tagged Adobe PDF" in the PDFMaker macro preferences. Unchecking creates the hard line breaks like printing to PDF does.
Thanks again, Lori. Are there known side-effects to using this setting? For ex., will the size of the PDF be increased significantly? What is the advantage of selecting "Enable Accessibility and Reflow with tagged Adobe PDF"?
Sometimes the files will be a bit larger -- mainly because there is more information in them. Tagged PDFs are used to assist in page reflow on mobile devices as well as Accessibility (read out loud, etc.).
HHave Acro 9 on my laptop and just created PDF using Acrobat 9 Standard with "Enable Accessibility and Reflow with tagged Adobe PDF" checked and the copy/paste from this PDF pastes with the hard line returns.
When I use the Acro 9 or X installs on our virtual machines with “Enable Accessibility and Reflow with tagged Adobe PDF" selected the copy/paste content doesn't have the hard line breaks. Another with Enable Accessibility and Reflow with tagged Adobe PDF" unchecked produced the hard line breaks, as you described in a previous thread.
Baffling. At the end of the day, if un-checking doesn’t create issues otherwise, I think we’ve resolved the issue.
Thanks again, Lori.
<Sometimes the files will be a bit larger -- mainly because there is more information in them. Tagged PDFs are used to assist in page reflow on mobile devices as well as Accessibility (read out loud, etc.).>
All of the other functionality works as expected, ie.e, bookmarks, hyperlinks interaction and so forth?
CAROL HAYES Commented 858 days ago | Report
Carol. re: "All of the other functionality works as expected, ie., bookmarks, hyperlinks interaction and so forth? "
PDF CreationIn context of the usage of PDFMaker — Yes, if you have properly configured the PDFMaker for MS Word then the output PDF will have the Bookmark and hyperlink interactivity.
PDF RepurposePDF Bookmarks (what is in the Bookmark pane of the Navigation panel) are not part of PDF page content."Copy-Paste", per se, of the Bookmark "tree" isn't possible.
The same applies for PDF Link annotations.
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